NEW! Approval letters will be sent out upon receipt of your completed application, accompanying support materials and fee. Please do not assume you are coming until you receive this letter.

UPDATE! There will be no tent this year. All vendors must provide their own covering.

Fees: To reserve a 10’x10’ booth for your for-profit business, such as games, food, merchandise and crafts, the advance fee is $75 for the three-day weekend. To reserve a booth for a non-profit, the advance fee is $35. An informational booth for those for-profit booths where no money is exchanged, (ie, party booking) is $100 for the three-day weekend per 10’ x 10’ space.
For-profit businesses are also charged 15% of gross sales, calculated prior to expenses; non-profits are charged 10% of gross sales. The commission is due at the end of the event before leaving. The fee is calculated on an honor system. Failure to turn in your appropriate percentage before breaking down and leaving the event will result in not being invited back in following years.
Non-profit organizations that want to distribute information only will not be charged a fee, and will be placed in available space once paid booth spaces are filled.

Application Deadline: We take our application deadline of July 31 seriously and ask that you do as well. Late applications are discouraged. Your fee must be paid in advance to reserve your booth space before you arrive for the weekend. You will not be allowed to set up unless your fee has been received. There are no exceptions. We reserve the right not to approve applications.
Rules and Restrictions:
* No live fish or animals may be offered for sale or as prizes.
* The following items are banned: spray string, smoke bombs, caps, snappers, invisible ink, laser lights of any kind, squirt guns and any hazardous materials. You will be asked by a staff member to remove any inappropriate items.
* ALL applicants must submit a list of items they wish to sell or a description of their activity on the application. This is both to ensure that we know what you are selling and a way to offer the greatest variety of vendors to attendees.
* No selling outside your reserved booth space is allowed.
* No RVs are permitted on the Common.
* All cardboard MUST be broken down before it goes into the dumpster.
* All food vendors are required to comply with Vermont Health Regulations and will be inspected. If you are not available for the Health Inspector, you will not be able to sell food. No exceptions. A certificate of Liability Insurance is required.
* All applications are subject to approval by the Northfield Observances Committee.

Set-up & Tear Down:
* Booths may be set up on Friday night after 5:00 pm. All booths must set up by 9:00 am on Saturday before the Northfield Savings Bank footrace begins. If you are not set up on Saturday morning, you will forfeit your space and advanced booth fee. No exceptions.
* Please check-in with a booth committee member upon arrival for set-up instructions. Come to the Main Street entrance only.
* The event officially ends at 3:00 pm. on Monday. Please wait until then to dismantle your booth.

Electricity:
* There are overhead lights and ground outlets available.
* Please use gas for cooking, as power is limited.
* You must provide your own heavy-duty, outdoor extension cords.
* Please indicate your need for electricity on the application form. There is a $5 fee.

Police will be present throughout the weekend.

On behalf of the Northfield Observances Committee, I look forward to your possible participation in the 2010 event. With your participation the weekend will be fun-filled and successful for all. If you have any questions, let us know.

Thank you,
Lisa Brucken
Booth Chair